Privacy Policy

QueerSpace Gaming Privacy Policy

Effective Date: May 28, 2025

1. Introduction Welcome to QueerSpace Gaming ("we," "us," "our"). We are committed to creating safe, inclusive, and engaging spaces and experiences for queer (LGBTQ+) people and allies in the gaming community, both online and through in-person events. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [Insert Your Website URL Here], use our Discord server, participate in our events, or otherwise interact with our services (collectively, the "Services").

Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access or use our Services.

2. Information We Collect We may collect information about you in a variety of ways. The information we may collect includes:

  • Personally Identifiable Information (PII):

    • Contact Data: Such as your name, email address, postal address (for physical event participation or merchandise), and phone number when you register for events, subscribe to our newsletter, make a donation, or contact us.

    • Account Data: Such as your username, Discord ID, or other online identifiers if you join our online communities or participate in online events.

    • Demographic Information: Such as your age or pronouns, if you choose to provide it. Providing this information is optional and used to help us create a more inclusive environment.

    • Donation Data: Information necessary to process your donations, such as payment information (processed through third-party payment processors like PayPal – we do not store full credit card numbers).

  • Non-Personally Identifiable Information (NPII):

    • Derivative Data: Information our servers automatically collect when you access our website, such as your IP address, browser type, operating system, access times, and the pages you have viewed directly before and after accessing the Site.

    • Usage Data: Information about how you use our Services, such as games played, event participation, and interactions within our community spaces (e.g., Discord activity, while respecting user privacy settings within those platforms).

    • Aggregated Data: We may collect and use aggregated data that does not identify any individual for research, analysis, and service improvement.

  • Information from Third Parties:

    • We may receive information about you from third-party services, such as social media platforms (e.g., Facebook, Twitter, Instagram, Twitch), Discord, or payment processors (e.g., PayPal), if you interact with us through these services or authorize them to share information with us.

3. How We Collect Information We collect information:

  • Directly from you: When you fill out forms, register for events, make a donation, communicate with us directly (e.g., email, Discord messages to staff), or participate in surveys.

  • Automatically: Through cookies, web beacons, log files, and other tracking technologies when you visit our website or interact with our online services. You can control cookies through your browser settings.

  • From third-party sources: As described above.

4. How We Use Your Information Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you to:

  • Create and manage your account and participation in our community.

  • Organize and manage online and in-person events, tournaments, and activities.

  • Process donations and send you acknowledgments.

  • Communicate with you, including sending newsletters, updates about our events and activities, and responding to your inquiries.

  • Improve our website, services, and event offerings.

  • Monitor and analyze usage and trends to enhance your experience.

  • Ensure the safety and security of our community members and prevent fraudulent activity or policy violations.

  • Comply with legal and regulatory obligations.

  • Solicit support for QueerSpace Gaming.

5. How We Share Your Information We are committed to protecting your privacy. We do not sell your personal information. We may share information we have collected about you in certain situations:

  • With Service Providers: We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work (e.g., payment processors for donations, email delivery services, website hosting, platform providers like Discord for community management). These service providers are obligated to protect your information.

  • Within Our Organization: Information may be shared with our leadership team, volunteers, and staff on a need-to-know basis to operate our Services and support our community.

  • For Legal Reasons: We may disclose your information if required to do so by law or in the good faith belief that such action is necessary to (i) comply with a legal obligation, (ii_ protect and defend our rights or property, (iii) act in urgent circumstances to protect the personal safety of users of the Services or the public, or (iv) protect against legal liability.

  • With Your Consent: We may disclose your personal information for any other purpose with your consent.

  • Aggregated or Anonymized Data: We may share aggregated or anonymized information that does not directly identify you with third parties for research, analysis, or other purposes.

6. Data Security We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties.

7. Data Retention We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, to fulfill our legal obligations (e.g., for tax and accounting purposes related to donations), resolve disputes, and enforce our agreements.

8. Your Rights and Choices Depending on your location (e.g., California residents under CCPA/CPRA), you may have certain rights regarding your personal information. These may include the right to:

  • Access: Request access to the personal information we hold about you.

  • Correction: Request correction of inaccurate or incomplete personal information.

  • Deletion: Request deletion of your personal information, subject to certain exceptions.

  • Opt-Out:

    • You may opt-out of receiving promotional emails or newsletters from us by following the unsubscribe instructions provided in those emails.

    • You can manage your cookie preferences through your browser settings.

    • You can manage your privacy settings within third-party platforms like Discord.

To exercise these rights, please contact us using the contact information provided below. We will respond to your request in accordance with applicable law.

9. Children's Privacy Our Services are not directed to individuals under the age of 13 (or a higher age threshold if applicable in your jurisdiction). We do not knowingly collect personal information from children under 13. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete such information. If you believe that we might have any information from or about a child under 13, please contact us.

10. Third-Party Links Our Services may contain links to other websites or services that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.

11. International Data Transfers Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those in your jurisdiction. If you are located outside the United States and choose to provide information to us, please note that we transfer the data, including personal data, to the United States and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

12. Changes to This Privacy Policy We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on our website and updating the "Effective Date" at the top. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

13. Contact Us If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

QueerSpace Gaming Email: QueerSpaceGaming@gmail.com